How to Write an RFP (Request for Proposal) for Food Service

We at GKM believe that how an RFP, or Request for Proposal, for food service is written makes all the difference for the overall quality of the bidders you will receive, and ultimately, the service you will receive. There are several components to keep in mind when creating an RFP for food service for your facility. As one of the bidders for your RFP, we have some key advice for the writers.

1. Include Defined Submission Directions

Including defined submission guidelines is vital to writing a successful RFP for food service Giving your bidders exact directions causes no confusion. This makes the entire process not only simpler for your bidders, who now know exactly what you want, but for your team to receive proposals just in the format that works best for your review.

2. Include the Background of Your Company

Most bidders will do their research on your organization prior to bidding, but it is still important to include a background of your company from your point-of-view in your food service RFP. Including your values and mission statement can be an added bonus so bidders can align them with their own values and mission statements.

3. Include an In-Depth Scope of Work

A scope of work is the heart of what your bidders will be preparing for your facility. Include specific details so your bidders are aware of every detail about your food service management requirements in your facility.

4. Include Clear Terms and Conditions

Outlining your terms and conditions can be an obvious step, but an easy one to miss. Make sure it is clear, concise, and easy to find in your RFP for food service.

5. Include Contact Information

Seems simple, but it is incredibly important to include information for the main point-of-contact on your RFP for food service. This includes their full name, phone number, and email address so bidders are easily able to get a hold of them if needed.

These are just some of the most important sections to add to your RFP for food service to create a well-written, clear document.